Remote Work 1:1 Meeting Template
Introduction
Managing remote team members requires intentional communication and support. This template provides a focused framework for conducting effective 30-minute 1:1s with remote employees, ensuring connection, alignment, and productivity in a virtual environment.
Before the Meeting
- Schedule 30 minutes via video conference
- Test video/audio equipment
- Send brief agenda points
- Review previous actions
- Consider time zones
- Close other applications
- Have key documents ready
Meeting Structure
Opening (3 minutes)
Create a quick personal connection:
“Let’s start with a brief check-in before diving into work topics.”
Quick check-in:
- “How are you doing today?”
- “How is your remote setup working?”
- “Any immediate concerns we should address?”
Remote Work Status (10 minutes)
Assess current situation and needs:
Key questions:
- “How is your work-life balance currently?”
- “Any technical issues affecting your work?”
- “Do you have all the tools you need?”
- “How connected do you feel to the team?”
- “What’s working well? What isn’t?”
Progress and Priorities (12 minutes)
Review work and align on goals:
Focus areas:
- Key project updates
- Current blockers
- Upcoming deadlines
- Resource needs
- Team collaboration
Essential questions:
- “What progress have you made on priorities?”
- “What’s blocking your work?”
- “What support do you need?”
- “How is your workload level?”
- “Any communication gaps to address?”
Action Planning (5 minutes)
Set clear next steps:
Quick Plan:
- Confirm priorities
- Address urgent needs
- Schedule follow-ups
- Define success metrics
- Agree on communication
After the Meeting
- Document key points
- Share brief summary
- Track commitments
- Schedule check-ins
- Follow up on actions
Weekly Quick Check (15 minutes)
Updates (5 minutes)
- Priority progress
- Current challenges
- Team connections
Support (5 minutes)
- Resource needs
- Technical issues
- Communication gaps
Next Steps (5 minutes)
- Action items
- Follow-ups
- Quick wins
Additional Resources
Remember: Focus on the most pressing remote work needs and maintain regular touch points between meetings for ongoing support.