Project Feedback 1:1 Meeting Template
Introduction
Project feedback conversations are vital opportunities to improve outcomes and develop skills. This template provides a focused framework for delivering balanced, specific feedback in 30 minutes that drives future success.
Before the Meeting
- Schedule 30 minutes in a private setting
- Gather specific examples from the project
- Review key goals and deliverables
- Collect essential stakeholder feedback
- Prepare concise, actionable feedback
- Share brief agenda points
Meeting Structure
Opening (3 minutes)
Set a constructive tone:
“Today we’ll reflect on [Project Name], celebrate successes, and identify key opportunities for growth in future projects. This is a two-way dialogue focused on your development.”
Quick Self-Assessment (7 minutes)
Start with their perspective:
Key questions:
- “What aspects are you most proud of?”
- “What were the main challenges?”
- “What would you do differently?”
- “What key lessons did you learn?”
Feedback Discussion (15 minutes)
Provide balanced feedback:
Successes (7 minutes)
- Share 2-3 specific achievements
- Highlight positive impact
- Connect to team/company goals
- Discuss how to leverage strengths
Growth Areas (8 minutes)
- Address 1-2 key improvement areas
- Provide specific examples
- Suggest concrete alternatives
- Focus on behaviors and outcomes
Action Planning (5 minutes)
Set focused development goals:
Quick Planning:
- One immediate improvement focus
- Specific action steps
- Required resources/support
- Follow-up timeline
After the Meeting
- Document key points
- Share brief summary
- Schedule check-ins
- Monitor progress
Project Check-In (30 minutes)
Status Review (10 minutes)
- Progress updates
- Current challenges
- Recent wins
Feedback Application (15 minutes)
- Implementation of changes
- New obstacles
- Additional support needed
Next Steps (5 minutes)
- Action items
- Timeline updates
- Support commitments
Additional Resources
Remember: Focus on the most impactful feedback points and clear next steps. Schedule deeper discussions for specific issues as needed.